HOA management software that runs the whole community
Your public website, the resident portal, and every operation underneath: dues, violations, ARC requests, meetings, and a complete governance record.
Operations
Community
Open items
6 open · 2 awaiting re-inspectionIs the pool open today, and how much do I owe?
Open until 9 pm. Your balance is $95.00.
Pay $95.00The problem
It's not the board that's behind. It's the disconnected systems slowing them down.
Nothing connects
Requests live in inboxes. Decisions live in PDF minutes. Payments live in one volunteer's spreadsheet. Committee notes live in a text thread nobody can search.
There's no paper trail
When the fence got approved shouldn't be a research project. When boards can't answer quickly, good faith decisions start to look suspicious.
Volunteer time gets wasted
Board members are neighbors, not administrators. Every hour spent chasing records is an hour taken from the people who actually care.
Why this exists
Our HOA ran on one tool for payments, another for email blasts, another for documents, and a website that couldn't answer a simple question. So residents asked everything on Facebook instead. None of it was the board's fault. The tools were the problem, so I started building the one I wished we had.
Neil, founder. Homeowner and IT committee member, Waxhaw NC.
One platform for community life and HOA operations.
Real tools for homeowners to find information and get things done, and real tools for boards and managers to run the operational side. The same record underneath both.
Resident portal
Everything a homeowner needs, one search away.
News, events, governing documents, amenity hours and reservations, and your own account. Search any of it, find the answer, RSVP, reserve, or pay your dues without emailing the board or asking on Facebook.
Open the portalCommunity pool
Open today until 9 pm
Pool rules · CC&R section 4.2
Governing documents
Pool opening party · Jun 20
34 neighbors going
Your account · $0.00 due
Q2 assessment paid
Nova, the AI assistant
More than answers. Nova helps residents get things done.
Residents ask questions in plain language and get clear answers from your community's documents, news, events, amenities, and their own account. Nova can also guide them to the right form, check a balance, take a payment, or submit a request, all in one conversation.
See how Nova worksNova
Answers from your docs, events, amenities and account
Is the pool open today, and what time does it open? And how much do I owe?
Yes. The pool opens today at 10 AM and closes at 8 PM. You currently owe $95.00.
Perfect. Reserve the clubhouse for Saturday too.
Ask Nova anything...
Meetings & decisions
Run the meeting. Let AI draft the minutes.
Build the agenda, track quorum, capture motions and votes. AI drafts the minutes for the secretary to review, and published decisions become a searchable ledger instead of a stack of PDFs.
Open the decision ledgerJune board meeting
Quorum met · 4 of 5Motion: approve 2027 reserve study bid
Moved by W. McGee, seconded by D. Elder
Motion: amend pool hours for summer
Moved by S. Dunn, seconded by T. Clyburn
Draft minutes generated
12 minutes after adjournment
Violations & enforcement
Help residents fix issues faster, with a clean record for everyone.
From courtesy notice through re-inspection and resolution, every step is guided, dated, and attached to the property. When a homeowner asks who approved something and when, you answer in thirty seconds, not three weekends.
See the timelineUnapproved exterior paint color
209 Holland St · Violation V-2026-041
-
Courtesy notice sent
May 28 · email and mail
-
Resident replied with repaint plan
Jun 2 · replied by email, 2 photos attached automatically
-
Re-inspection scheduled
Jun 18 · assigned to A. Chen
Payments & ledger
Every household sees what they owe. Every board sees where the money stands.
Dues, assessments, and adjustments tied to the household record. Residents see their balance without calling the treasurer. Boards get a clean ledger without rebuilding it in a spreadsheet.
Open the ledgerCurrent balance
$0.00
2026 paid to date
$285.00
Q2 2026 assessment
$95.00 PaidQ1 2026 assessment
$95.00 PaidSpecial assessment, pool resurfacing
$95.00 PaidAlso in the platform
Everything a self-managed board stops paying four vendors for.
- Public website & custom domain
- Form builder with branching logic
- Amenity hours & reservations
- Documents & amendments
- Email correspondence threading
- Records requests
- Proxy & absentee ballots
- Board & committee management
Built for the people who actually run a community.
Decisions you can stand behind.
Every request, vote, payment, and notice in one timestamped record. When a homeowner asks who approved this and when, you answer in thirty seconds, not three weekends.
- Searchable decision ledger and approved minutes
- Guided violation workflow with a defensible timeline
- Visibility into every open request and its owner
- Quorum, motions, and votes captured as you meet
Answers without asking anyone.
Find the pool hours, the CC&R section on fences, the next meeting, and your own balance in one place. Submit a request and reply from your own inbox. No portal training, no Facebook thread.
- One search across documents, events, and amenities
- Pay dues and see receipts without calling the treasurer
- Reserve amenities and RSVP to community events
- Reply to any request straight from Gmail or Outlook
Multiple associations, one login.
Run a portfolio without running a different system per community. Correspondence threads straight into the record, and every association keeps its own branding, documents, and audience scopes.
- Portfolio view across every association you manage
- Per community branding and custom domain
- Role based permissions for board and staff
- Audit trail on every action, in every community
Why totalHOA
The tools aren't the problem. The seams are.
Every one of these services does its own job well. None of them know about each other, so a homeowner's history ends up in all of them and none of them.
Without dedicated HOA software
Multiple services. Multiple logins. Multiple subscriptions.
Information everywhere. Answers nowhere.
Using totalHOA
Public site & resident portal
Replaces WordPress, Wix, Squarespace
Announcements & email
Replaces Mailchimp, Constant Contact, Google Groups, a shared inbox, group texts
Forms, requests & surveys
Replaces JotForm, Google Forms, SurveyMonkey
Violations & enforcement
Replaces Word letter templates, photos on a phone, a case spreadsheet
Assessments, payments & ledger
Replaces Google Sheets, Excel, Venmo, Zelle, PayPal
Documents & amendments
Replaces Google Drive, Dropbox, a binder, a USB drive at turnover
Meetings, motions & minutes
Replaces Word docs, scanned PDF minutes
Events, RSVPs & amenity booking
Replaces Eventbrite, Google Calendar, SignUpGenius
One platform. One login. One subscription.
One record per household.
Mailed notices don't go away. Plenty of states and bylaws require them. totalHOA drafts the letter from the same record and logs the date it went out, so the paper trail and the digital one are the same trail.
209 Holland St
Household record · every action dated and attributed
Bring your community in early.
Early communities get set up by the person who built the platform, and their needs shape what gets built next.
- White glove setup and data migration with the founder
- Direct line to the roadmap, your community's needs first
- Built and piloted in a real 1,961 home self-managed community
Join the list
Join the list and we'll reach out about your community. No payment, no commitment.
Self-managed HOAs and small management companies welcome.
Questions
Before you book a demo
A website publishes information, it doesn't run operations. totalHOA includes the public site and resident portal, then connects it to the work behind it: submissions, violations, meetings, payments, and a record of every decision. The website becomes the front door of the system instead of a separate tool to maintain.
No. totalHOA is built first for self-managed and board-led communities. Property managers can use it across multiple associations, but a volunteer board can run it without one.
Early communities get hands-on migration help: documents, owner rosters, and open items brought into the platform so your record starts complete, not from zero.
Most self-managed boards are already paying separately for a website host, an email tool, a payment processor, and somewhere to keep documents. totalHOA replaces those line items with one. Pricing for early communities is set case by case while we onboard, so a demo covers your actual numbers rather than a list price.
The account belongs to the association, not to whoever set it up. Documents, decisions, open violations, and payment history stay in place when officers change, and the incoming board inherits access instead of chasing a former treasurer's inbox.