Events and amenities for your HOA
A community calendar that knows when the clubhouse is taken.
Manage community events and amenity reservations in the resident portal. Keep capacity, availability, approvals, fees, and deposits connected to the association’s records.
Crestview Meadows
Clubhouse availability
Saturday, September 26, 2026
| Time | Use | Availability |
|---|---|---|
| 9:00–11:00 AM | Community workshop | Reserved for event |
| 12:00–3:00 PM | Private reservation | Booked |
| 4:00–6:00 PM | Available | Open for requests |
An event, a reservation, and a closure all need to respect the same room.
totalHOA treats these as claims on a shared space. Residents can see availability, and the association can configure requirements and approval rules for reservable amenities.
What you can do
The tools behind the everyday work.
A resident amenity directory
Publish amenity details, hours, closures, and the spaces available to reserve.
Shared space availability
Reservations, event schedules, and closures use the same occupancy record to prevent overlapping claims.
Configurable booking requirements
Collect the reservation details, agreement, and required supporting information for each booking type.
Review before charging
For a priced booking that requires approval, the resident saves a payment method and is charged when the booking is approved.
Fees and deposits kept distinct
Configure reservation fees and track deposits separately, including release or a recorded amount withheld.
Events with registration
Publish events with capacity, RSVP, waitlist, and supported paid-ticket and QR check-in options.
How it works
From an available space to an approved booking.
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Choose a space and time
The resident checks the amenity’s availability.
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Complete the requirements
Provide the requested details, agreement, and payment method if needed.
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Review the booking
Staff check requirements and approve or decline the request.
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Keep the reservation record
Track the booking, its charges, and any deposit outcome.
Connected by the record
The booking and its money should tell the same story.
Reservation fees and supported event charges connect to the household account. Deposits remain distinct from fees, with their eventual release or withholding recorded.
- A closure blocks the space for the same period as a booking.
- Unmet requirements prevent approval unless an authorized waiver is recorded.
- The board inherits a history of who reserved the space and what happened.
Crestview Meadows
Clubhouse reservation
128 Willow Lane · September 26
- Reservation
- 12:00–3:00 PM
- Agreement
- Accepted
- Required documents
- Complete
- Fee
- $40.00
- Refundable deposit
- $100.00
The right view for each role
Clear for residents. Useful for the board.
For residents
- See available spaces and community events.
- Submit a booking with the requested information.
- Follow their reservations and registrations.
For boards and staff
- Configure spaces, fees, hours, and requirements.
- Review reservation requests and capacity.
- Record deposit decisions and manage event attendance.
One connected platform
Keep the next step connected.
Events and amenities FAQ
Questions boards ask.
Yes, if the board makes the space reservable. Residents see availability and complete the association’s requirements; the board can require approval.
The same occupancy system covers bookings, event schedules, and closures, so an overlapping claim on that space is refused.
The payment method is saved during review and charged when the booking is approved. A declined booking is not charged.
Yes. Booking requirements can include supporting documents. Unmet requirements block approval unless an authorized person records a permitted waiver and reason.
See Events and amenities in action
Walk through a clubhouse booking end to end.
Walk through the workflow and the records it connects in a totalHOA demonstration.