Ledger for your HOA
One account record. Every charge and credit explained.
Keep dues, payments, fines, fees, credits, and adjustments in one dated account record. Give the board and each homeowner the same balance and a clear explanation of how it was reached.
Crestview Meadows
Account statement
128 Willow Lane · September 2026
| Date | Activity | Amount | Balance |
|---|---|---|---|
| Sep 1 | Monthly assessment | $150.00 | $150.00 |
| Sep 1 | Pool repair installment | $30.00 | $180.00 |
| Sep 3 | Online payment | −$180.00 | $0.00 |
| Sep 15 | Clubhouse reservation | $40.00 | $40.00 |
The number on the board’s report should match the owner’s statement.
The account ledger records the entries behind a household balance. Each posting updates the running balance that billing, reporting, and connected account screens use.
What you can do
The tools behind the everyday work.
A dated transaction history
See charges, payments, credits, interest, late fees, and adjustments together, with descriptions and running balances.
Statements residents can read
Owners can review a date range, see a balance forward, and download a PDF statement or an individual payment receipt.
Corrections that stay visible
Waivers and write-offs post compensating credits. The original charge remains explainable instead of disappearing from the record.
Context beside the property
Administrators can review the account next to its property, account status, recent transactions, and billing actions.
A shared receivables view
The account balance feeds aging reports, delinquency checks, and the board’s financial overview.
Attributed entries
Activity records distinguish a person’s adjustment from an automated posting, helping a future board trace what happened.
How it works
From the original charge to the remaining balance.
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Create the obligation
Publish dues or record another supported charge.
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Post the entry
Record its amount, date, description, and source on the account.
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Apply the payment
Allocate a completed payment against open charges.
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Read the same balance
The statement and connected reports reflect the updated account.
Connected by the record
Forgiving a charge should not erase the explanation.
A waiver can reduce what a household owes while keeping the original charge and its correcting entry visible. The next treasurer inherits the reason, not a gap.
- Keep the charge and credit in the account history.
- Recalculate balances after adjustments and backdated entries.
- Follow financial activity across board changes.
Crestview Meadows
An adjustment with a history
128 Willow Lane · Late fee review
| Entry | Amount | Balance |
|---|---|---|
| Original late fee | $20.00 | $20.00 |
| Waiver credit | −$20.00 | $0.00 |
The right view for each role
Clear for residents. Useful for the board.
For homeowners
- Review charges and payments in one statement.
- Choose a date range and download a PDF.
- Find the receipt behind a payment.
For boards and managers
- Investigate a balance from the property record.
- Record credits and adjustments with context.
- Use the same balance for account follow-up.
One connected platform
Keep the next step connected.
Ledger FAQ
Questions boards ask.
The ledger records what household accounts owe and how those obligations are settled. It is not a full general ledger for association-wide accounting.
No. The charge keeps its record and a compensating credit reduces the unpaid amount.
Owners can select a date range and download an account statement. Billing detail for other household members depends on their access.
No. Accounts in pre-lien or later collection stages require administrator review. A settled balance does not itself complete a legal process.
See Ledger in action
Follow the entries behind a real account balance.
Walk through the workflow and the records it connects in a totalHOA demonstration.